Two exports, two jobs
TaxItEasy has two full-archive exports, and they are complementary:
- All-Receipts ZIP — the original files: every uploaded receipt, invoice PDF, and photo, exactly as it entered the system.
- Company Data Export ZIP — the structured data: your invoices, bank transactions, and partners as CSVs, company master data as JSON, plus the five accounting reports as CSVs. Receipt originals are not inside this one.
If you need both the books and the paper behind them — a typical year-end hand-over — run both.
The All-Receipts ZIP
Triggered from the tax advisor's side: Advisor Portal → client → Reports tab → the "ZIP of receipts" entry.
What you get:
- Every original file under
receipts/<original filename>(filenames sanitised and collision-safe). - A
README.txtlisting the company, the export timestamp, the file count, and any file that couldn't be read — a single unreadable file never voids the export.
How it arrives:
- The ZIP is built in the background and delivered as an emailed single-use download link, valid for 24 hours.
- The ZIP is AES-256 encrypted. The password is shown once, on screen, at the moment you trigger the export — copy it then. It is never included in the email and never stored in plaintext, so the link alone yields nothing readable.
- Lost the password? There is no recovery — trigger a fresh export and save the new password.
The Company Data Export
Available to both sides: company members trigger it from Settings → Data Export (the panel is labelled "Cyprus Data Export (V1.0 pre-release)" — Cyprus is the first country plugin); connected tax advisors have a matching entry on the Reports tab.
Inside the ZIP:
data/— incoming and outgoing invoice CSVs, the bank-transactions CSV, trading partners, plus company master data, categories, and bank accounts as JSON. IBANs are masked (first 4 and last 4 characters visible).reports/— the same five accounting reports as the XLSX workbook, delivered as CSVs, plus a cash-basis income/expense summary.- A record-retention notice, a
README.txtwith the folder guide and CSV encoding spec, and amanifest.jsonwith a SHA-256 hash for every file so the recipient can verify integrity.
Delivery works two ways:
- Direct download — the ZIP downloads immediately; a single-use re-download token stays valid for 1 hour.
- Email — same as the receipts ZIP: background build, single-use link valid 24 hours.
Either way the ZIP is AES-256 encrypted with a password shown once on screen. A separate dummy sample button produces an unencrypted example archive, so you can show your tax advisor the format without exposing real data.
When to use which
- Your advisor or an auditor needs the source documents → All-Receipts ZIP.
- You're handing over to new software, archiving the year, or exercising GDPR data portability → Company Data Export.
- Year-end package → usually both, plus the invoice CSV/PDF exports for the period.
Note the boundary with the advisor's multi-client bulk export: that one contains invoice lists only, never receipt images — the All-Receipts ZIP is the per-client path for originals.
Limits and security
- 3 export builds per hour per user.
- Download links are strictly single-use — a second click on the same link fails. Re-run the export for a fresh link.
- Every trigger, delivery, and download is audit-logged.
- If the owning account is deleted, all export snapshots, files, and links are purged with it.
Related
- Accounting reports as Excel (XLSX) — the report workbook behind the
reports/folder - Export your records for year-end — the full year-end workflow
- Export formats — what's available today — every export and its format
- Bulk export as a tax advisor — multi-client invoice lists (no receipts inside)
- Delete your account and export your data — export-first ordering before deletion