Extraction & matching

Each document is classified (invoice / receipt / statement / irrelevant) and then 12 fields are extracted: vendor, address, invoice number, dates, net / VAT / gross totals, VAT rate, currency, line items, category. Every field carries a confidence score; anything below 70% asks for your confirmation. You can edit any field at any time; corrections feed back into vendor learning for next time.

Every extracted field gets a 0–100 confidence score. ≥70 is auto-applied without prompts (green). 50–69 is yellow-highlighted asking for confirmation. Below 50 is left blank for manual entry. The score reflects how sure the AI is — not how correct the value actually is. Always glance at high-confidence fields on important invoices.

Open the document, click the vendor field, type the correct name (autocomplete suggests existing vendors). Tab to save. The next invoice from the same source — matched by logo, layout, email sender, page hash — picks up your correction automatically. The Trading Partners list updates in parallel.

Each bank transaction is scored against every open invoice on four signals: reference (40 pts), amount (25 pts), date (20 pts), counterparty (15 pts). 90+ silently auto-matches. 70–89 auto-matches with a review flag. 50–69 appears in the suggestion inbox. Below 50 is ignored. A separate IBAN-exact + amount-exact shortcut overrides the score to auto-match.

Settings → Matching rules → New rule. Define a condition (e.g. counterparty contains 'AWS' AND amount > 100), then an action (assign category, auto-match to recurring, or ignore). Rules run on every new transaction before the default scoring pipeline. Requires Bookkeeper role or above; available on every plan.

When three invoices from the same vendor arrive at regular intervals (monthly, quarterly, yearly) with similar amounts, the vendor is auto-flagged as recurring. You see a Recurring Vendors view, a badge on each future invoice, and a missed-invoice alert if the next expected cycle is more than 7 days overdue. Auto-detection is on the Growth plan; manual marking is available on every plan.

When the AI extracts a non-base-currency invoice, we look up the European Central Bank reference rate for the invoice date and store both the original amount and the converted amount. ECB rates are what most EU tax authorities expect, so conversions are defensible. Available on Business and Growth plans; Free and Starter show invoices in their original currency only.