What this article is about
Bank accounts in TaxItEasy are usually created for you — when a statement is scanned, the account on it is found or created automatically. That convenience has a failure mode: forward the wrong company's statement (or a statement whose IBAN was misread), and an account you never wanted appears in your books. This article covers removing an account, blocking its IBAN so it can't come back, and exactly what happens to the historic transactions.
Removing a bank account
Account removal is on the web Banking page (mobile has no account-management path — the protection described below still covers statements arriving from any source):
- Find the account card and open its ⋯ menu.
- Choose Remove account.
- The confirmation dialog warns you before anything happens — including how many transactions will be deleted with the account.
- Confirm. The success message names the removed account.
What happens to historic transactions
Removal is permanent, and it's worth understanding the full effect before you confirm:
- The account and all of its transactions are deleted. There is no trash or restore for bank accounts — if you need the data again, you'd re-import the statements.
- Matched invoices are recalculated. Any invoice that was linked to one of the deleted transactions — including invoices covered by a share of a split payment — gets its payment status recomputed. An invoice that was only "paid" because of a deleted transaction goes back to unpaid (or partially paid, if other payments remain). Your books stay consistent; nothing keeps pointing at money that no longer exists in the system.
- The removal is recorded in the audit trail — with the IBAN masked, so the log itself doesn't spread the account number around.
If your goal is only to fix a wrong match, don't remove the account — unmatch the transaction instead. See why this matched — and how to undo it.
Blocking the IBAN
Deleting the account solves today's problem. Blocking the IBAN solves next month's: without a block, the next statement carrying that IBAN — mis-forwarded again, or misread again — would simply recreate the account.
In the removal dialog, tick "Also block this IBAN…" and pick a reason (the checkbox only appears when the account has an IBAN). From then on, for this company:
- Statement scans can't recreate it. A scanned statement whose IBAN is blocked is rejected for account creation, and the rejection is recorded in the audit trail.
- Manual creation is stopped too. Trying to add an account with a blocked IBAN shows a targeted message pointing you to the Blocked IBANs list — not a generic error.
The block is per company: it protects this company's books without affecting the same IBAN anywhere else (useful when the statement genuinely belongs to your other company).
Reviewing and unblocking
The Banking page shows a Blocked IBANs section whenever at least one block exists — each entry with the masked IBAN, the reason, and the date it was blocked. If a block was overzealous or circumstances changed, click Unblock, confirm, and the IBAN can create accounts again. Unblocking is also audit-logged.
Troubleshooting
"This IBAN is blocked" when adding an account. Someone in your company previously removed an account with this IBAN and blocked it. Check the Blocked IBANs section on the Banking page, unblock it, and add the account again.
I removed an account by mistake. The deletion itself can't be undone, but the data isn't lost forever if you still have the statements: re-add the account (unblock the IBAN first if you blocked it) and re-upload the statements. Matching will run again on the imported transactions.
A statement keeps creating an account for someone else's company. Block the IBAN as described above, then fix the source — usually a forwarding rule in the sender's mailbox that catches the wrong statements. See duplicate uploads and statement repair for the related guards.
Related
- Duplicate uploads and statement repair — the other statement-level guards
- How the matching pipeline works — what happens to transactions after import
- Why this matched — and how to undo it — unmatching instead of removing
- Multi-currency and official ECB rates — accounts and amounts in foreign currencies